Running Low on Canvas Storage?
By default Canvas courses are allocated 750MB of storage capacity, if you are finding that you are approaching the limit on the storage allocation on your Canvas course then there are a few solutions that will avoid the need for increasing it. Large files that take up much of the storage in Canvas tend to be video files, audio-only files or Powerpoint files with narration. Uploading these files directly to your Canvas course is not the best use of your storage allocation as there are simple solutions provided by the University to avoid this.
Below I have outlined how to upload video files to Microsoft Stream or to QUB Mediasite and then embed them in your Canvas course as well as how to convert your Powerpoint with narration to a video file that can then be embedded in the same way.
Using MS Stream to upload/host video
Video files that you have created can be uploaded to MS Stream and then embedded on your Canvas course by following the steps below:
Step 1: Log into your Microsoft 365 account and select ‘Stream’ (you may need to look in ‘Other Apps’ if you don’t see it).
Step 2: On the top left of your screen select ‘Create’ then ‘Upload video’ (see image below) and select or drag the video from your computer.
Step 3: Edit the ‘Details’ and in the permissions tab, set the appropriate permissions for your video to allow students/staff to view it. (Note: The permissions must be set on any video uploaded to MS Stream to allow students to view it. If this is not done then students will be unable to view your video. MS Stream allows you to go to the video settings and select the group of students (those on your module) that you wish to be able to see your video. Watch this short video from Dr Dan Corbett (Links to an external site.) showing you how to do this.)
Embed MS Stream Video in Canvas
Once you have your video uploaded to MS Stream you can embed it in your Canvas course by following the steps below.
Step 1: Go to the video in MS Stream and select ‘share’ then and the ‘embed’ tab (see image below). Toggle the responsive button from off to on.
Step 2: Select ‘Copy’ to copy the embed code.
Step 3: Navigate onto the Canvas page where you want to embed the video and select ‘edit’.
Step 4: Place your cursor on the correct location on the page, select the cloud icon on the far right of the toolbar and paste the embed code from the MS Stream video in the pop-up window (see image below).
Turn a Powerpoint presentation into a video
You can turn your narrated Powerpoint presentation into a video file that can then be uploaded into MS Stream and embedded into Canvas as outlined above.
To see how to create the presentation see the ‘Connected Learning at Queens’ Canvas course.
Step 1: When you have created your presentation select ‘File’ then ‘Export’ and ‘Create a Video’ (see image below)
Step 2: Set the video Quality as ‘HD 720’ as well as your slide timing settings then ‘Create Video’ giving it a name and saving it to your computer.
Step 3: Follow the instructions above to upload to MS Stream and embed in Canvas.
Upload to QUB Mediasite and Embed in Canvas
An alternative to hosting your video on MS Stream is to use QUB Mediasite. This is a university supported solution that works in a similar way to MS Stream. Mediasite can be used to host both video and audio-only files whereas MS Stream does not accept audio-only files. For more information on how to use Mediasite to host video or audio-only files in Canvas please see the ‘Connected Learning at Queens’ Canvas course.
If you are still running low on storage space you may be able to increase the storage capacity of your Canvas course by submitting a support ticket to the Canvas Tier 1 Support team via the Help menu in Canvas or by emailing firstname.lastname@example.org. However please note that requests are reviewed on a case by case basis as Canvas course storage cannot be increased continuously and requests may not be granted due to this reason.