Session Planning Guide for Support Providers

Planning your tutoring sessions thoughtfully can make a significant difference in how effectively you support students. Whether you’re focusing on study skills, assistive technology, or academic strategies, having a clear structure helps both you and your student stay on track. Here’s a practical guide to help you plan your sessions effectively, with a downloadable blank template you can customise for each student.

Why Session Planning Matters

Structured sessions provide clarity, ensure that learning goals are met, and create a sense of progress for the student. A well-planned session helps:

• Identify areas that need further support.
• Keep the focus on key learning objectives.
• Track student progress over time.

Key Components of an Effective Session Plan

Session Overview

Start by outlining the basics:

• Student Name
• Date
• Session Number (e.g., first, follow-up)
• Duration (typically 45-60 minutes)

2. Setting Session Goals

Define what you want to achieve in the session. Goals should be specific and tailored to the student’s needs. For example:

• Improve proofreading skills using assistive technology.
• Develop strategies for managing academic workload effectively.

3. Identifying Key Focus Areas

Consider which academic skills or support areas you’ll target. Common focus areas include:

• Reading Comprehension
• Essay Planning
• Proofreading Techniques
• Time Management
• Assistive Technology (e.g., Immersive Reader, Mind Mapping Tools)

4. Structuring Activities

Break down the session into manageable segments to maintain engagement:

• Check-in (5 mins): Discuss current challenges, successes, and any feedback from previous sessions.
• Skill Focus (15 mins): Introduce or demonstrate a new strategy or tool.
• Guided Practice (20 mins): Support the student as they apply the new strategy with real examples.
• Reflection (5 mins): Review what went well, identify any challenges, and set action points for the next session.

5. Integrating Assistive Technology (if applicable)

If using technology:

• Tool Used: (e.g., Immersive Reader, Notetaking Apps)
• Purpose: Clarify how the tool supports learning.
• Feedback: Note how the student engaged with the tool and any adjustments needed.

6. Action Points for the Next Session

End each session with clear, actionable tasks:

• Complete a short exercise related to today’s session.
• Practice using a new study technique or assistive tool.

7. Reflections for the Tutor

After the session, take a few minutes to reflect:

• What went well?
• Were there any challenges?
• What should be revisited in the next session?

Resources for Session Planning

• SMART Goal Setting for Academic Mentoring

Support Channels

• Assistive Technology Teams Channel: Join for real-time support, updates, and discussions.
• ALS Info Hub: Access the latest resources, events, and student support opportunities for ALS registered students.
• For more information on providing support to students, please visit the Register of Support Providers at QUB.
• For more information and guidance on supporting students with assistive technology, please contact the Assistive Technology Coordinator.