For those teaching at a distance and using Canvas, here’s a quick guide to get started. A downloadable resource is available at the end of this post.
Canvas Conferences is a quick and easy way to teach students remotely. In Canvas, Big Blue Button (the conferences app) will store recordings for 14 days.
This is best used in the Chrome internet browser
Please ensure the Conferences tab is available for students to access live lectures/recordings. If an ‘eye symbol’ is beside Conferences, it means Conferences is hidden from students.
To make the Conferences Tab visible to students, please follow the steps below:
- Go to your Module
- Click Settings (1)
- Click Navigation (2)
- Click and drag Conferences (3) above the hidden items
- Click Save (4)
Within the teaching module, click on Conferences on the left hand side:
- In the New Conference dialogue box, click ‘enable recording for this conference’ (1), this allows the recording to be made available later (14 days)
- Add in a meaningful description, i.e., ‘Revision session 16th March 2020 at 6.00pm – This session revisits the epidemiology lectures in semester 2’ (2)
- Invite all Course Members (3). This invites the students to the conference
- Click the Update button (4)
This conference will appear in the New Conference Section toward the top of the screen.
Set an Announcement
Send an announcement for students stating when the conference will be live, i.e.:
NB. If you want students to ask questions, you can ask them to use their mic or use the chat feature.
Starting the Conference
Before starting the conference, the lecturer should mute the speakers on their computer/laptop.
A few minutes before the conference time, Click Start.
Lecturer chooses Microphone option (so students can hear)
Lecturer can choose Webcam option if they want to appear on screen and webcam is available.
Lecturer should choose to share screen to show slides.
NB: It’s a good idea to have the PowerPoint already open and the slideshow active on the first slide. Minimise the Canvas screen for the slides to be shared with students.
When ready, click Start Recording. Wait several seconds before starting to speak.
NB: If there isn’t a Start Recording option, you didn’t select enable recording for this conference in the New Conference Dialogue when setting up the session.
After the conference
Click on the ellipsis at the top right, click End Meeting and Confirm. Rate the Meeting and click Send Feedback.
Go to Conferences
Once you have ended the conference, go to Conferences and click END. This finishes the session completely allowing it to render for student use. It can take a while to render this information.
This then moves to the Concluded Conferences section.
Set an Announcement
After finishing the conference, announce to students that recording is available for the next 14 days. If slides were used in the conference, they can be shared with students in the announcement.
We hope you have found this tutorial on Using Canvas Conferences helpful. Please share this blog with other academics conducting Conferences.
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